PAY34 Time Card Edit

Name Position Option Default Description
Minute 14 Y   Convert Hours input from minutes to decimals
    N Do not convert (Preceda Time customers should leave this set as 'N' as Preceda Time always converts to 'N' when time is posted).
Level 2 Totals 15 Y Print Level 2 totals
    N   Suppress Level 2 totals
Level 3 Totals 16 Y Print Level 3 totals
    N   Suppress Level 3 totals
Level 4 Totals 17 Y Print Level 4 totals
    N   Suppress Level 4 totals
Level 5 Totals 18 Y Print Level 5 totals
    N   Suppress Level 5 totals
Account Numbers 20 Y   Suppress warning messages if Account Numbers not found on Control File
    N Display warning messages
    T   Display warning messages and reject entry (Manual Entry only - if importing transactions, a warning message will be displayed but the transaction will not be rejected).
Department Numbers 21 Y   Suppress warning messages if Department Numbers not found on Control File
    N Display warning messages
    T   Display warning messages and reject entry (Manual Entry only - if importing transactions, a warning message will be displayed but the transaction will not be rejected).
Labour Cost 1 22 N Display warning message if Labour Cost Code 1 is invalid.
    T   Display warning message if Labour Cost Code 1 is invalid and change the entry to blank (no cost code).
    Y   Do not display a warning message if Labour Cost Code 1 is invalid - pass the invalid code to the Payrun.
Labour Cost 2 23 N Display warning message if Labour Cost Code 2 is invalid.
    T   Display warning message if Labour Cost Code 2 is invalid and change the entry to blank (no cost code).
    Y   Do not display a warning message if Labour Cost Code 2 is invalid - pass the invalid code to the Payrun.
Paid Up to Date 24 Y   Don't pay employee if their paid-up-to-date is greater than or equal to the pay period end date including retrospective pays.
    R   Don't pay employee if their paid-up-to-date is greater than or equal to the pay period end date excluding retrospective pays. If selected, ensure that PAY38 Position 24 is also setup to 'R'.
    N Do not check. If default is selected, ensure that PAY38 Position 24 is also set to 'N'.
Online Audit Print 25 Y   Print all online time card entries entered
    N   Print totals only in online time card audit
Prepay/Rebanks 26 Y   Allow prepayments and rebanks for employee's pay frequency not selected
    N Do not allow
Base Hours 27 Y Suppress warning message if employee is paid more hours than base hours
    N   Display warning message if employee is paid more hours than base hours (overtime classifications included)
    T   Display warning message if employee is paid more hours than base hours (overtime classifications excluded)
Calculation Method 28 Y   Allow special calculation code override with pay rate override
    N Do not allow
Daily Costing 30 Y  

Daily time sheets required.

Allows entry of time card details on a daily basis when using the online facility. This means that the date of each entry is passed to time card entry. Each day's entries may be reviewed
    N Not required
Suspense Processing 31 Y  

Suspense File processing is required.

Employee time card details not required for the payrun being processed are suspended until the relevant payrun. Suspension of employee details occurs for the following reasons:

  • Employee no of Payrun Group selected for payrun
  • Employee not of Pay Frequency selected for payrun
  • Prepayments and rebanks are not suspended if Prepay/Rebanks option (26) is set to Y
  • Employee has already been paid for the payrun being processed (employee's paid-up-to-date greater than pay period end date). If Paid-up-to-date option (24) is set to N, then this check is not done and the details are not suspended.
    N Not required
Print all Records 32     Relevant only to Batch Time Card Edit function
    Y Print all time card entries
    N   Print errors only
    M   Print all time card entries. Produce multiple reports split according to error type.
    S   Print errors only. Produce multiple reports split according to error type.
Print Sequence 33 Y Print online Time Card report in employee number sequence
    N   Print report in employee name sequence
Screen Selection 34-35    
Specify which screen is displayed first when you access time card entry.

If you select BT you must have 2 or 3 in the Hours Entry Method option (36).

Choose one of the following:-
    WH Worked Hours screen
    BT   Bulk Time Card Entry screen
    SL   Sick Leave screen
    AL   Annual Leave screen
    LS   Long Service Leave screen
    OL   Other Leave screen
    EN   Envelope Overrides screen
    WC   Workers Compensation
Not Used 36      
Time Card Entries against Hours Type Code with Leave Classifications, where the employee does not have leave entitlements for the selected Hours Type Code. 37 N   The Message Leave is not assigned to this User is not displayed.
    Y   The Message Leave is not assigned to this User is displayed.
Suspend Leave in Advance 38 Y   Automatically suspend leave which has a leave start date in advance of the current period end date
    N Do not automatically suspend leave that has a start date in advance of the current period end date
Suspend Leave Until 39 S   Use the leave start date
    W  

Use the next period end date applicable to the employee. The payment date is calculated using the current run header date and the employee's pay frequency.

  • Any leave dated beyond the default payment date is paid in the next pay period.
    Blank   Leave the payment date blank. The transaction is paid in the current payrun if a pay date is not entered
Print Suspended Leave 40 Y   Print suspended leave details in the PMA38 Time Card Details report
    N Do not print suspended leave in the PMA38 Time Card Details report
Override Paid Up to Date checking 41 Y   Allow non-autopaid employees to be paid regardless of the setting of the Paid-up-to-date flag (position 24 in PAY34 and PAY38)
    N Use setting of the paid-up-to-date flag (position 24 in PAY34 and PAY38) to control payment
Display Level Code on time entry screens in the first line under the employee name and number 42 1   Display Level Code 1
    2   Display Level Code 2
    3   Display Level Code 3
    4   Display Level Code 4
    5   Display Level Code 5
    A   Display Account Number
    D   Display Department Number
    Blank Do not display and Level Code
Display Level Code on Time entry screens in the second line under the employee name and number 43 1   Display Level Code 1
    2   Display Level Code 2
    3   Display Level Code 3
    4   Display Level Code 4
    5   Display Level Code 5
    A   Display Account Number
    D   Display Department Number
    Blank Do not display any Level Code
Print Exception Reports 44 H   Print Exception report for Hours
    A   Print Exception report for $value
    B   Print both Exception reports - Hours and $value
    Blank   Do not print either Exception report
Print Workers Comp. Exception Report 46 N or Blank   Do not print Workers Compensation Exception Report
    Y   Print the report
Force entry of dates for RDOs in Time Entry 47 N or Blank   The entry of a date is not required when an RDO is entered in Time Entry
    Y   The entry of a date is to be forced when an RDO is entered in Time Entry.
No Rate Entered Message 48 Y Suppress warning message if no amount is entered on the Time Card Entry Interface File.
    N   Display warning message
Leave Entitlements with T&A Edit Process 49 Y  

A warning message ELIGIBLE HOURS EXCEEDED appears, along with the Eligible Hours if the Leave Requested is greater than Leave Entitlements.

If the Leave Without Pay Method setting on the Hours Type Codes window;

N - Prevent automatic payment of overdrawn leave, the leave may be split between Paid and Unpaid Leave.

P - Allow Automatic Payment of Overdrawn Leave, the leave will not be split between Paid and Unpaid Leave.
    N   No validation of Leave against Eligible Hours will take place during the T&A Edit process.